Job Title: Works Manager
Reporting Relationship: Executive Director
Location of Job: Santa Fe Art Institute
Work Schedule: Full Time with benefits.
Typical hours are Monday – Friday, 9:00 am-5:00 pm, with extra events as necessary
SUMMARY OF DUTIES & RESPONSIBILITIES
SFAI hosts 50-70 artists and creative practitioners of all disciplines annually through our residency and fellowship programs, produces a monthly podcast, and hosts public events that forge critical inquiry and cultural exchange between artists and the broader community.
The Works Manager is responsible to support SFAI and SFAI staff and residents through maintaining an efficient and effective work environment, including overseeing bookkeeping tasks and being primarily responsible to maintain daily operations and upkeep of the SFAI facilities and equipment.
PRIMARY DUTIES & RESPONSIBILITIES
The Works Manager will be responsible for administrative and financial operations, facilities oversight and rentals, and special projects as needed. Primary tasks include:
- Be responsible for all necessary business transactions, including vendor, residency, and consultant agreements and payments; insurance; recording of deposits; update and management of required city, state and federal registrations, licenses, and taxes; maintenance of subscriptions and employee benefits.
- Maintain accurate budgets, income and expenses, and work with Bookkeeper to manage and present accurate monthly, quarterly, and annual financial statements, including summary of donations and cash flow projections. Provide Bookkeeper with receipts, payroll information, invoices, and approved outgoing payments. Work with Executive Director to create and manage annual budget and monthly cash flow.
- Be the primary contact for annual audit and gather all necessary information, in collaboration with Bookkeeper and Executive Director.
- Maintain accurate and secure files, including required records retention, backups of files, and passwords.
- With Executive Director, ensure appropriate onboarding and termination information, protocols and procedures; and help to ensure that approved policies are complied with by staff and board.
- Troubleshoot internet and server issues with IT consultant; maintain records of all tech equipment and purchase new.
- Record minutes of regularly scheduled Board Meetings and Committee Meetings.
- Oversee and assist with building maintenance, cleaning and repairs, including working with Executive Director, On Call Facilities Caretaker, and Residency Director on vendor proposals and contracts, answering questions, troubleshooting and managing resident and building emergencies.
- Oversee maintenance and use of vehicles and bicycles.
- Check mail and packages 3 times per week.
- With Executive Director, coordinate facility rental agreements and logistics.
- With Residency Director and Arts Administrative Assistant, help to ensure that residents are collectively maintaining cleanliness of common areas and that that trash and recycling are taken out on a regular basis.
- Attend weekly staff meetings and join mandatory resident events including monthly orientation and resident showcase meetings, and monthly closing circle.
- Assist with special projects as needed.
REQUIRED SKILLS & EXPERIENCE
This is a position for a highly motivated individual to contribute their skills to an organization that is committed to engaging complex social issues through the arts – focusing on the rights of BIPOC, LGBTQ+, people with disabilities, immigrants, and women. The ideal candidate has the following experience and/or skills:
- At least 3 years of experience in similar capacity and position;
- Ability to meet and graciously interact with new people on an ongoing basis;
- Strong communication, collaboration, project management, and organization skills;
- Understanding of basic bookkeeping and financials, including working in Excel;
- Basic IT skills and troubleshooting with vendors/ consultants as needed;
- Good writing skills, ability to read proposals, and a basic understanding of contracts; and
- High level of accountability, follow through, ability to prioritize tasks, and ownership of work.
SFAI values a diverse workplace and strongly encourages people of color, LGBT individuals, women, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. SFAI is an equal opportunity employer. Applicants will not be discriminated against because of race, ethnicity, religion, spiritual beliefs, national origin, ancestry, age, marital status, sexual orientation, gender identity, affectation, and expression, physical ability or disability, medical condition or any protected category prohibited by local, state or federal laws.
ADDITIONAL RESPONSIBILITIES & WORK ENVIRONMENT
Staff are expected to work 40 hours a week, and to be available from 9 AM – 5 PM, but we offer some
flexibility in the work week in order to accommodate staff needs and the needs of our residents. SFAI
staff are currently working a hybrid of off-site and on-site, with each staff member committing to be on
site at least three times during the week or as needed to fulfill duties. Because of the hospitality nature
of the residency program, each person on staff is responsible for being “on-call” every 4-6 weeks, with
backup from other staff. These schedules and responsibilities may change as needed.
SALARY & BENEFITS
Salary is $55,000 – $63,000 commensurate with experience. SFAI adheres to a 1:3 wage ratio and
provides benefits including health and disability insurance, holidays, and paid time off, flexible hours,
and 403b retirement plan matching contribution.
SFAI is an independent arts organization forging critical inquiry and cultural exchange among artists,
creative practitioners, and the broader community. We support and amplify dynamic artistic practices
that engage complex social issues, inspire individual transformation, and inform collective action.
Please submit a letter of interest, your CV, and links to samples of your work via email with subject line
“SFAI Works Manager,” to Executive Director Jamie Blosser at firstname.lastname@example.org. The position is
available immediately and will remain open until filled.